Job: Administrative Intern

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Posted: 12/01/2016

Job Status: Internship

Job Reference #: 2016-1842

Job Description


Job Number:2016-1842

Administrative Intern
ERAC-Human Resources

FTE: 0.000
Hours Per Day: 0.00
Position Type: Non-Continuing

Start Time:
End Time:

Salary: $0.00 - $0.00

Closing Date: 03/10/2017 - To be considered for this position, please submit a completed
online application and upload required documents on or before this date.

Additional Information: Please complete this application if you are interested in being an administrative
intern with Highline Public Schools.

JOB TITLE: ADMINITRATIVE INTERN

GROUP: Building Administrators LEVEL: N/A

FLSA STATUS
: Exempt



WORK DAYS PER FISCAL YEAR
: N/A HOLIDAYS: N/A

SUMMARY: The incumbent in this role will intern with a current Principal, Program Manager, and/or
Superintendent. All of the duties, responsibilities, and knowledge of/ability to sections of this job description are
intended for the intern to receive exposure and hands-on experience from a practicing principal, program
manager, and/or superintendent who is executing these functions in their daily work.

More information can be found at the Highline School Board Policy 5642p:
http://www.highlineschools.org/cms/lib07/WA01919413/Centricity/domain/1147/school%20board%20policies/
series_5000/5642p.pdf

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of
Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in
the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the
community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public
Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.

The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline
students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.

The instructional vision articulated in the plan is organized around Four Pillars that guide professional and
organizational practices:

* Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.
* Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune

their craft and grow in their profession.
* Strong partnerships with families and community. Schools can’t do it alone. We are better when students,

families, community and educators work hand-in-hand.
* A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,

excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following that an administrative intern may be exposed to
during the internship. This list is meant to be representative, not exhaustive. Some incumbents may not perform
all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.

A. Intern with a key administrator of a school and/or central office program:

1. Administer instructional programs, support and administrative services, and extra-curricular activities,
including classroom teaching, office administration, special programs and services, maintenance, food
service, volunteers and others.

2. Select, train, organize, motivate, monitor and evaluate staff.

JOB DESCRIPTION: ADMINITRATIVE INTERN

3. Administer the individual school and the general welfare of all pupils, teachers, and other school
personnel and maintain proper staff relations with school officials. Share in planning and in actively
supporting all approved District-wide activities.

4. Direct, supervise and evaluate the instructional and guidance programs of the school or schools under
his/her supervision.

5. Maintain and apply current knowledge of all district services available and keep staff and parents apprised
of same; support and utilize effectively such special programs, participate in evaluation of these services
or programs, and recommend others as needed.

6. Work with teachers toward mutually understanding, developing and carrying out a sound educational
program based upon and consistent with the educational goals, policies and regulations of the district.

7. Set aside a regular time for teachers’ meetings for discussion of methods of teaching, discipline and
management, and for consideration of other plans for the improvement of the work of the school.

B. Intern with an instructional leader in a school and/or program who will:

1. Supervise operation and care of buildings, grounds and other school property assigned to his/her care.

2. Administer within the school the approved regulations pertaining to business procedures, being
accountable for all school materials and funds under the principal’s control.

3. Direct and evaluate the work of all assigned personnel.

4. Participate in the development of proposed board policies.

5. Participate in interpreting and executing board-adopted policies and approved regulations.

6. Responsible for the expenditure of student body funds and related revenue-providing activities.

7. Work cooperatively with other principals in coordinating the activities of the assigned school with that of
other schools in the system.

8. Work with the Human Resources Department with regard to all personnel functions concerning building
staff (i.e. personnel selections, transfers, resignations and retirements.)

9. Strive constantly to improve relationships between school and community through interpretation of
school services to patrons.

C. Intern with a mentor who will serve as facilitator of the school and/or District community interpersonal
climate:

1. Responsible for accurate and complete student school records and return on scheduled dates all
statistical and other administrative reports requested or approved by the superintendent or designee.

2. Take every precaution for the safety and welfare of the pupils.

3. Assist in interpreting and carrying out the policies of the Board of Directors regarding transportation of
pupils.

4. Responsible for all co-curricular activities that take place in the name or under the auspices of the school.

D. Intern with a school/building administrator in the following functions:

1. Evaluate all personnel under his/her supervision at least annually and assist subordinate supervisory
personnel with the development of their specific objectives.

2. Develop objectives annually in compliance with board policy and administrative procedures.

3. Perform such other related duties and assume such other related responsibilities as may be assigned by
the Area Administrator.

JOB DESCRIPTION: ADMINITRATIVE INTERN

MINIMUM QUALIFICATION
EDUCATION AND EXPERIENCE:
Two years of teaching/counseling experience

REQUIRED LICENSES AND CERTIFICATIONS:
N/A

CONDITION OF EMPLOYMENT:
Criminal background clearance
Valid Washington State driver’s license and proof of insurance
Certified proficient on Teachscape - Charlotte Danielson Instructional Frameworks within 90 days of hire
Complete online FEMA IS-100.sca course within 90 days of hire - web address follows
https://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.sca

PREFERRED QUALIFICATIONS::
Master’s degree in Educational Administration
Washington State Teaching Certificate
Bilingual in Spanish

DEVELOPING KNOWLEDGE OF:
Supervising, selecting, training, motivating, monitoring and evaluating certificated and classified staff
Providing leadership and guidance to staff and to educational programs
Conflict management and problem resolution
Budget planning, monitoring and administration
Planning, organizing, prioritizing, scheduling and evaluating programs
Current educational research and application
Effective decision making
Student behavior management and discipline
Assessing educational/instructional/curricular effectiveness and recommending improvements
Team building
Conflict management and problem resolution
Computer and related application programs
School board policies and procedures

DEVELOPING ABILITY TO:
Communicate effectively verbally and in writing
Operate a microcomputer and related software
Demonstrate understanding of and experience with cultural competence
Remain flexible to changes in assignments or situations
Organize activities, set priorities, and follow instructions
Comply with district board policies
Supervise, train, motivate, monitor and evaluate classified and certificated staff
Provide leadership and guidance to staff and to educational programs
Establish and maintain effective working relationships with students, parents, staff, outside agencies and the public
in a multi-ethnic and multi-cultural environment.
Keep accurate budget, supply, attendance and other student and administrative records
Plan, organize, prioritize, schedule and evaluate programs

JOB DESCRIPTION: ADMINITRATIVE INTERN

Make decisions
Set and meet goals and objectives
Assess educational / instructional / curricular effectiveness and recommend improvements
Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Building Administrator/Program Manager

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is
required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is
occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,
and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works
near video display. The noise level in the work environment is usually moderate. The employee must deal with
angry and upset students, parents, and community members. The employee must adjust to frequent
interruptions in their work schedule.

CLASSIFICATION HISTORY
Created by Human Resources, 2016.10.5

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They

cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in
admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion,
color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-
discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog
guide or service animal by a person with a disability. This holds true for all students who are interested in participating in
educational programs and/or extracurricular activities. Any person having inquiries should contact: Age Discrimination Act,
Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent
Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: Executive Director of Student Support and Family
Engagement, 206.631.3100, 206.631.3100, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation
Act- Director of Health and Social Services, 206.631.3011, 504coordinator@highlineschools.org

\tCLASSIFICATION HISTORY

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