Job: Budget and Program Analyst

This posting has expired and is no longer available.

Job Description


Job Number:2016-1897

Budget and Program Analyst
Ed Resource & Admin Center (ERAC)

FTE: 0.000
Hours Per Day: 8.00
Position Type: Temporary

Start Time:
End Time:

Salary: $29.13 - $32.49

Closing Date: Open Until Filled - To be considered for this position, please submit a
completed online application and upload required documents on or before
this date.

Additional Information: This is a temporary interim position that is split between Budget Analyst for
Business Services and Program Analyst for Teaching and Learning that will end
June 30th.

JOB TITLE: BUDGET ANALYST

GROUP: Professional/Technical (Non-represented) LEVEL: 17

FLSA STATUS
: Exempt



WORK DAYS PER FISCAL YEAR
: 247 HOLIDAYS: 13

SUMMARY: The person in this position performs professional work for the Business Services Department of

Highline Public Schools. This position is responsible for performing financial analysis utilizing knowledge of

Washington State and school district accounting and budgeting procedures. The work involves independent

judgment within the framework of statutory requirements and existing policies and procedures. The individual in

this position will perform financial and budget functions, analysis, reconciliations and will assist in preparing the

district’s annual budget.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,500 students in the communities of

Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in

the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the

community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline

Public Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.

The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline

students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.

The instructional vision articulated in the plan is organized around Four Pillars that guide professional and

organizational practices:

- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.

- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-
tune their craft and grow in their profession.

- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.

- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not

exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also

be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

- Participate in the design and implementation in the budget development process and annual budget.

- Provide coordination and management of federal time and effort requirements.

- Prepare and track federal and state program budgets expenditure reports including the Learning

Assistance Program, State Transitional Bilingual Program, Title 1, Title 2, Title 3, and others.

- Monitors compliance with regard to data standards and maintenance of records including

troubleshooting expenditure and payroll errors.

- Maintains confidentiality of information processed through the department.

- Conduct financial analyses for categorical funds as assigned by supervisor.

- Provide categorical fiscal support to schools; including expenditure and fund balance review.

- Monitor categorical building and central budgets, providing co-ordination between instructional

departments, human resources, and business services.

- Performs such other related duties and assume such other related responsibilities as may be assigned.

MINIMUM QUALIFICATION:

Education and Experience

AA degree in Business Administration or closely related field

Three or more years of progressively responsible work in accounting, budgeting or related field with emphasis in

governmental accounting and grants

PREFERRED QUALIFICATIONS::

Bachelor of Arts degree in Finance or a closely related field

Prior experience working within a K-12 service and support organization

Knowledge of Washington state K-12 requirements

Project management experience

CONDITION OF EMPLOYMENT:

Criminal background clearance

Valid WA State driver’s license and proof of insurance

KNOWLEDGE OF:

Generally Accepted Accounting Principles (GAAP)

Washington State laws and regulations for government entities and school districts

Database applications and advanced user of MS Office software

Proper English grammar, spelling and usage

Financial software programs

School board policies and procedures

ABILITY TO:

Provide one-on-one training at school site; must be able to provide own transportation

Communicate effectively verbally, graphically, and in writing

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Operate a variety of modern office equipment including microcomputers and related software

Perform advanced features of MS Office software especially Excel, Word and PowerPoint

Effectively and creatively solve problems

Participate in a high performing team environment

Maintain confidentiality

Work independently, make good decisions, prioritize and organize effectively

Learn quickly in a fast paced environment

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Reports to the Budget Manager

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is

required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is

occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and

occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,

and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works

near video display. The noise level in the work environment is usually moderate. The employee is occasionally

required to travel to more than one work site within one work day.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot

include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY
Updated by Human Resources as outlined by the Budget and Finance Administrators, 2016.05.31
Transferred to newest format by Human Resources, 2016.05.31
Revised by Human Resources 08/2010
Created by Human Resource 01/2009

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in

admission, access, treatment, or employment in education programs or hiring practices on the basis of race,

creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital

status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability,

or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students

who are interested in participating in educational programs and/or extracurricular activities. Any person having

inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights

Act (employees), and Title IX: Chief Talent Officer, 206.631.3121; Civil Rights Act: Executive Director of Family

Engagement and Student Support, 206.631.3100; Section 504 of the Rehabilitation Act- Director of Health and

Social Services, 206.631.3011.

JOB TITLE: PROGRAM ANALYST

GROUP: Professional/Technical (Non-represented) LEVEL: 17

FLSA STATUS
: Nonexempt



WORK DAYS PER FISCAL YEAR
: 247 HOLIDAYS: 13

SUMMARY: This is a professional position for the Teaching, Learning and Leadership Department of Highline Public

Schools. This position is responsible for assisting with program development and budget analyses work as directed

by an Executive Director for Teaching Learning and Leadership.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of

Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in

the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the

community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline

Public Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.

The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline
students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.

The instructional vision articulated in the plan is organized around Four Pillars that guide professional and

organizational practices:

- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.

- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-
tune their craft and grow in their profession.

- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.

- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not

exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also

be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

- To provide accurate and timely data and reports related to budget and staffing being communicated

between schools and the district office.

- Assists the Executive Director in designing and implementing budgeting systems for departmental, state,

and federal funding programs.

- Assists in the development of district program budgets and strategies.

- Prepares analyses of a variety of financial data.

- Prepares analyses of state and federal legislation.

- Prepares budget related reports for state and federal reporting.

- Performs and prepares analyses of current research and related topics.

- Communicates and collaborates with personnel from schools/other departments to operationalize

budget planning and expenditure monitoring, and to resolve technical and procedural problems.

- Participates in the development of new programs, procedures or system modifications and

enhancements.

- Perform such other related duties and assume such other related responsibilities as may be assigned.

Other Functions

- Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit and supporting student learning objectives.

MINIMUM QUALIFICATION

EDUCATION AND EXPERIENCE:

Bachelor’s degree in business or related field

Five years of increasingly responsible experience working in a large or complex organization

PREFERRED QUALIFICATIONS::

Experience working for a K-12 public school district

CONDITION OF EMPLOYMENT:

Criminal background clearance

KNOWLEDGE OF:

Budgeting and financial reporting

English grammar, spelling and usage

Business math

Office equipment including microcomputers and related software

School board policies and procedures

ABILITY TO:

Communicate effectively verbally, graphically, and in writing

Establish and maintain effective working relationships with a diverse staff and community

Operate a variety of modern office equipment including microcomputers and related software

Perform advanced features of Outlook, Excel, Word and Power Point

Effectively and creatively solve problems

Participate in a high performing team environment

Maintain strict confidentiality

Work independently, make good decisions, prioritize and organize effectively

Learn quickly in a fast paced environment

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: An Executive Director in Teaching, Learning and Leadership

EVALUATION: This position will be evaluated by the Executive Director or designee based on performance of

duties and responsibilities.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is

required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is

occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and

occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,

and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works

near video display. The noise level in the work environment is usually moderate.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot

include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY
Created by Human Resources, 2016.06.24

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in

admission, access, treatment, or employment in education programs or hiring practices on the basis of race,

creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital

status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability,

or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students

who are interested in participating in educational programs and/or extracurricular activities. Any person having

inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights

Act (employees), and Title IX: Chief Talent Officer, 206.631.3121; Civil Rights Act: Executive Director of Family

Engagement and Student Support, 206.631.3100; Section 504 of the Rehabilitation Act- Director of Health and

Social Services, 206.631.3011.