Job: Capital Budget Manager

This posting has expired and is no longer available.

Job Description


Job Number:2016-1834
Capital Budget Manager

Facilities Services

FTE: 0.000
Hours Per Day: 8.00
Position Type: Continuing

Start Time:
End Time:

Salary: $36.91 - $41.16

Closing Date: Open Until Filled - To be considered for this position, please submit a
completed online application and upload required documents on or before
this date.

Additional Information:

JOB TITLE: CAPITAL BUDGET MANAGER - Capital Planning and Construction

GROUP: Professional/Technical (non-represented) LEVEL: 25

FLSA STATUS
: Exempt



WORK DAYS PER FISCAL YEAR
: 243 HOLIDAYS: 13

SUMMARY: This is a professional position for the Capital Planning and Construction department of Highline Public

Schools. The position of Capital Budget Manager reports to the Executive Director of Capital Planning and Construction

and is responsible for coordinating the development and management of the Capital Projects fund budget and daily

financial operations. Also serves as the capital projects accountant responsible for purchasing and accounts payable.

Oversees finance and purchasing staff in the Capital Planning and Construction Department. This position requires

working with multiple groups/agencies including the Business Services Department, architects and engineers, insurance

brokers/agents, attorneys, contractors, appropriate state agencies, and the Maintenance and Operations Departments.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of

Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in the

fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the community’s

bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public Schools is

known by name, strength, and need, and graduates prepared for college, career, and citizenship.

The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline students

are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.

The instructional vision articulated in the plan is organized around Four Pillars that guide professional and

organizational practices:

- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.

- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune
their craft and grow in their profession.

- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.

- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is meant to be representative, not exhaustive. Some

incumbents may not perform all the duties listed while in other cases related duties may also be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Oversees departmental requisitioning of consultants, contractors, materials and supplies, equipment in

accordance with district policies, procedures and Washington State law.

- Manages District cost estimating consultant in pricing and resolution of change modification/s in scope

during construction.

- Assists the project managers and District cost consultant in the development of project budgets. Consults

with project managers to ensure that budget adjustments are made in accordance with program changes.

- Reviews consultant contracts for compliance with District standard language and industry standards. Assist

project managers and Executive Director in the negotiation of contracts. Works with district attorney to ensure

contracts reflect current language and standards. Responsible for contract management and compliance.

- Reviews architectural and engineering program modifications and its impact on project budgets.

JOB DESCRIPTION: CAPITAL BUDGET MANAGER - Capital Planning and Construction

- Examines budget estimates for completeness, accuracy, and conformance with District policies and

procedures, and State regulations.

- Performs cost-benefit analyses to compare operating programs, review financial requests, or explore

alternative financing methods.

- Manages the distribution of bid information and the coordination of timelines with architects, project

managers, and business services purchasing department.

- Assists the Executive Director in the development of a staffing plan, its cost tracking and performance.

- Coordinates and assists in the preparation of the annual capital projects (fund 2) budget for the district

budget document (F-195). During budget development, this position is responsible for compiling budget

data including MSOC, data provided by the HR department, revenues and other related/required

information into a final budget for review.

- Directs the preparation of regular and special budget reports to the Executive Director for Planning and

Construction, School Board, Superintendent, Oversight Committee and other key stakeholders. Ability to

present any financial data upon request.

- Develops reporting procedures and internal controls for the purpose of maintaining accurate budget records

(both hardcopy and computer files).

- Analyzes monthly department budgeting and accounting reports to maintain expenditure controls for

projects and overall program. Review project budgets for trends affecting budget needs.

- Provides advice and technical assistance with cost analysis, fiscal allocation and budget preparation.

- Serves as the liaison between the Department and Business Services to coordinate and monitor Capital

contracts including timeline monitoring, coordination of issuing bids, reviewing and approving bids, reviewing

and accepting change orders, possibly approving payments, tracking and reporting required information.

- Assists Business Services in development, preparation and state reporting of the annual financial report and

fiscal year end closing process (F-196) for capital projects.

- Prepares accounts payable invoices for payment and assists the Business Services Department in completion of

documents necessary to complete the project and release retention.

- Troubleshoots a wide variety of complex accounting, contracts, bid documents and capital projects issues.

- Prepares spreadsheets and word documents.

- Documents processes and prepare procedure manuals.

- Suggests and demonstrates methods of integrating technology for the streamlining of job functions and duties.

- Performs other related duties and assumes other responsibilities as may be assigned by the Executive Director

of Capital Planning and Construction.

MINIMUM QUALIFICATION:

Education and Experience

Bachelor degree (BA) in business, accounting, finance or related field.

Five (5) years of project administration, budget development, financial experience in a large public or private

organization with progressively responsible experience.

PREFERRED QUALIFICATIONS::

Experience in financial management, contract administration and/or project management in the public or private sector

Experience in school district budget and accounting

Public and/or private purchasing experience

Experience with SunGard BusinessPLUS software or equal

JOB DESCRIPTION: CAPITAL BUDGET MANAGER - Capital Planning and Construction

CONDITION OF EMPLOYMENT:

Criminal background clearance

Valid Driver’s License

KNOWLEDGE AND SKILLS:

Current general ledger accounting

Rules, regulations, procedures, and laws governing school districts including fund accounting and public accounting

Accounts Payable and Purchasing

Accounting, budgeting and financial reporting

English grammar, spelling and usage

Business math

Presentation and financial software

Computer operation and use of various software applications including Excel and Word

School board policies and procedures

ABILITY TO:

Participate in a high performing team environment

Communicate effectively verbally, graphically and in writing

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Operate a microcomputer and related software

Learn quickly in a fast paced environment

Perform budget analysis and performance recommendations

Establish and maintain an organized system of audit ready records

Audit financial transactions

Organize, set priorities, and schedule activities to meet strict deadlines

Effectively and creatively and resolve problems

Operate and learn district financial and other District software programs

Compose clear, concise, and understandable documents

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Reports directly to the Executive Director of Capital Planning and Construction

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is

required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is

occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and

occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and

ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

JOB DESCRIPTION: CAPITAL BUDGET MANAGER - Capital Planning and Construction

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near

video display. The noise level in the work environment is usually moderate. The employee must adjust to frequent

interruptions in their work schedule and is required to meet deadlines.

CLASSIFICATION HISTORY

Created by Human Resources as outlined by Executive Director of Capital Planning and Construction

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They

cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in

admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed,

religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status,

honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the

use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are

interested in participating in educational programs and/or extracurricular activities. Any person having inquiries

should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act

(employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act:

Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100,

civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act- Director of Health and Social

Services, 206.631.3011, 504coordinator@highlineschools.org