Secretary III (lvl 13)
Secretary III (lvl 13)
ERAC-Teaching, Learning & Leadership
Hours Per Day: 4.00
Position Type: Non-Continuing
Salary: $17.28 - $18.90
Closing Date: Open Until Filled - To be considered for this position, please submit a
completed online application and upload required documents on or before
JOB TITLE: SECRETARY III
GROUP: Teamsters III - Office Support LEVEL: 13
FLSA STATUS: Non-exempt
WORK DAYS PER FISCAL YEAR: 247, 220, 200 HOLIDAYS: 12 or 13
(Number of work days and holiday is dependent on calendar assigned to specific position.)
SUMMARY: The job of Secretary III is done for the purpose of providing skilled secretarial support to assigned
department or school office. Responsibilities will vary with the individual assignment but typically will include
coordinating and monitoring assigned activities; providing information, recommendations and/or direction to
district personnel, parents, students, vendors and/or community members as requested.
CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of
Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in
the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the
community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public
Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.
The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline
students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.
The instructional vision articulated in the plan is organized around Four Pillars that guide professional and
* Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.
* Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune
their craft and grow in their profession.
* Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.
* A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not
exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also
be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the
* Performs secretarial support duties to assigned department or school counseling office.
* Prepares correspondence, reports, bulletins, forms, memoranda, legal documents and other materials.
* Maintains manual and electronic records and filing systems.
* Answers questions regarding programs and policies.
* Operates a wide variety of office equipment including microcomputer and related software.
* Answers telephones, takes and relay messages.
* Monitors and sends electronic mail.
* Sorts and distributes mail. Responds to complex correspondence.
* Receives and distributes supplies. Verifies orders against requisitions.
* Makes appointments and keeps staff calendars.
* Monitors program activities to ensure compliance with Federal, State and HSD regulations.
* Trains and provides work direction to less experienced/skilled classified employees.
JOB DESCRIPTION: SECRETARY III
If assigned to a school site:
* Monitor students referred to the office.
* Operates a two-way radio.
If assigned to the Transportation Department:
* Operates a two-way radio.
* Dispatches staff.
* Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent
Two years of prior clerical experience in which computer training and use was required
AA degree in business or clerical related field
Experience working in a K-12 public school system
CONDITION OF EMPLOYMENT:
Criminal background clearance
Basic math including calculations using fractions, percentages and/or ratios
Basic English grammar and punctuation
Basic recordkeeping practices
Modern office practices and procedures
Modern office equipment including microcomputers and related software
Word processing, spread sheet and data base software (i.e. Word, Excel, Publisher, BusinessPLUS)
School board policies and procedures
Demonstrate keyboarding skills
Communicate effectively verbally and in writing
Operate a variety of modern office equipment including microcomputers and related software
Work effectively with individuals and groups in a multicultural and diverse community
Work collaboratively with school and central office administrators, staff, parents and community members
Train and provide work direction to classified clerical employees
Perform basic math calculations quickly and accurately
Maintain excellent attendance and punctuality
Attend to detail and follow tasks through to completion
Organize work, problem solve and select action plans
Remain flexible to changes in assignments or situations
Comply with school board policies and follow administrative procedures
REPORTING RELATIONSHIP: Building or Department Administrator or Designee
JOB DESCRIPTION: SECRETARY III
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is
required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is
occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,
and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works
near video display. The employee will experience constant interruptions; required to meet deadlines. Exposed to
infectious diseases carried by students. The employee may have to deal with upset or angry students, parents and/or
community members. The noise level in the work environment is usually moderate.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include,
and are not intended to include, every possible activity and task performed by every specific employee.
Updated to add EEOC statement, 2017-02-27
Updated Superintendent’s statement, 2014.10.14
Transferred to new format by Human Resources, 2013.12.12
Revised by Human Resources to include district introduction, 2013.09.27
Updated by Human Resources to include school sites, 2013/08
Nash & Company, Secretary III, 09/2004
Previously - Secretarial positions were specified by individual department.
Classification History - not available
Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in
admission, access, treatment, or employment in education programs or hiring practices on the basis of race,
creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital
status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical
disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all
students who are interested in participating in educational programs and/or extracurricular activities. Any person
having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil
Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, firstname.lastname@example.org; Civil
Rights Act: Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100,
email@example.com; Section 504 of the Rehabilitation Act- Director of Health and Social
Services, 206.631.3011, firstname.lastname@example.org