Job Description


Job Number:2018-5675
Office Assistant-Elementary
Seahurst Elementary
0.000
FTE:
4.25
Hours Per Day:
Position Type: Continuing
Start Time:
End Time:
Salary: $18.57 - $20.31
09/19/2018 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information: Must apply to both position postings to be eligible, combined 7.25 hour/day
position:
2018- 5675 Office Assistant, 4.25 hours/day, level 13
2018-5676 Paraeducator, 2.75 hours/day, level 11
Check for additional Information
JOB TITLE:
ELEMENTARY SCHOOL OFFICE ASSISTANT

GROUP:
Teamsters III - Office Support LEVEL: 13

FLSA STATUS
: Non-exempt

WORK DAYS PER FISCAL YEAR
: 200 HOLIDAYS: 12

SUMMARY:
The elementary school office assistant provides general clerical and secretarial support to the school site, communicating information to staff and to the public, providing complete and accurate records and providing information and/or direction as may be requested.

CONTEXT AND MISSION:
Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center Heights in Washington State. Starting in the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship. The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future. The instructional vision articulated in the plan is organized around Four Pillars that guide professional and organizational practices: - Equitable access to rigorous, standards-based instruction. High-quality instruction for all students. - Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune their craft and grow in their profession. - Strong partnerships with families and community. Schools can’t do it alone. We are better when students, families, community and educators work hand-in-hand. - A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity, excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Administers first aid and prescription medications to students under the direction of a health care professional to meet the immediate health care needs of the student within established guidelines. * Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.). * Attends department and/or in-service meetings to gather information required to perform functions * Collaborates with Office Manager who reviews, coordinates and monitors the office staff for ensuring the effective and efficient operation of the front office. * Distributes materials (e.g. mail, checks, supplies, messages, etc.) ensuring prompt delivery to addressee. * Maintains manual and electronic documents files and records (e.g. letters, forms, reports, student attendance, etc.) to provide up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. * Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.). * Monitors students referred for illness or disciplinary action ensuring student welfare and maintaining a secure office environment.

JOB DESCRIPTION:
ELEMENTARY SCHOOL OFFICE ASSISTANT * Performs a variety of general office work (e.g. answers phones, filing, copying, order and inventory of supplies, equipment repair requests, etc.) for the purpose of communicating information to staff, parents, internal and external parties. * Prepares and proofreads a variety of documents (e.g. schedules, reports, bulletins, correspondence, memos, monthly newsletters, calendars, etc.) for the purpose of communicating information to staff, parents, internal and external parties. * Processes documents and materials (e.g. attendance reports, student enrollment reports, purchase orders, receipts, work orders, truancy petitions, etc.) to disseminate information to other parties in compliance with administrative and/or regulatory requirements. Other Functions - Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATION


EDUCATION AND EXPERIENCE:
High school diploma or equivalent Three years clerical experience



PREFERRED QUALIFICATIONS:
:
Previous experience working in a K-12 public school district Previous experience working with children

CONDITION OF EMPLOYMENT:
Criminal background clearance Valid driver’s license and proof of insurance First Aid and CPR certification within 90 days of hire

KNOWLEDGE OF:
Basic math including calculations using fractions, percentages and/or ratios Basic English grammar and punctuation Basic recordkeeping practices Modern office practices and procedures Modern office equipment including microcomputers and related software School attendance records policy and practice School board policies and procedures

ABILITY TO:
Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Maintain effective working relationships with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, parents, and community members Demonstrate keyboarding skills Organize work, problem solve and select action plans Remain flexible to changes in assignments or situations Attend to detail and follow tasks through to completion Perform basic math calculations quickly and accurately Maintain excellent attendance and punctuality Comply with school board policies and follow administrative procedures Highline Public Schools 00O13EOA10 - Office Assistant/Elementary School Page 2 of 3

JOB DESCRIPTION:
ELEMENTARY SCHOOL OFFICE ASSISTANT

REPORTING RELATIONSHIP:
Reports to Principal

PHYSICAL DEMANDS:
the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and occasionally required to stand, and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near a video display. The noise level in the work environment is usually moderate.

CLASSIFICATION HISTORY
Updated Superintendent’s statement, 2014.10.13 Transferred to newest format by Human Resources, 2014.05.06 Revised by Human Resources to include district introduction, 2013.09.24 Updated by Human Resources, 2013/02 Updated by Human Resources, 2012/08 Updated by Human Resources, 08/2010 Nash & Company, Office Assistant, Elementary School, 09/2004 Previously - Elementary Office Assistant Updated by the Personnel Dept., 01/1993 (Changed job title to match salary schedule.) Job Description prepared by E.A. Walsh and Company, 04/1989 Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee. Highline Public Schools 00O13EOA10 - Office Assistant/Elementary School Page 3 of 3

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