Job Description


Job Number:2018-4546
Program Data Specialist-Secondary Success
ERAC-Teaching, Learning & Leadership
0.000
FTE:
8.00
Hours Per Day:
Position Type: Continuing
Start Time:
End Time:
Salary: $24.83 - $27.69
08/15/2018 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information: Program Data Specialist will work across the Data & Assessment Department &
the Secondary Success & College Readiness Department to provide technical
and data reporting support to Highline's SSCR initiatives related to the GEAR
UP grant.
Check for additional Information
JOB TITLE:
PROGRAM DATA SPECIALIST - Secondary Success & College Readiness Department

GROUP:
PROFESSIONAL/TECHNICAL LEVEL: 10

FLSA STATUS
: Non-exempt

WORK DAYS PER FISCAL YEAR
: 247 HOLIDAYS: 13

SUMMARY:
The Secondary Success & College Readiness (SSCR) Program Data Specialist will work across the Data & Assessment Department & the Secondary Success & College Readiness Department to provide technical and data reporting support for Highline's SSCR initiatives related to the GEAR UP grant. The Program Data Specialist will support the GEAR UP project in meeting grant objectives by advancing data tracking tools and systems, and increasing capacity to provide ongoing, up-to-date data and information to schools and teams that support students towards their graduation goals. Additionally the Data Specialist will support and collaborate with the Data & Assessment team. This position is currently grant funded for a minimum of 2 years with potential for extension.

CONTEXT AND MISSION:
Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, and White Center in Washington State. In 2013, parents, students, community members, and staff at all levels of the district came together to develop a strategic plan that reflects our goals and dreams for our students. The plan was updated in 2018 to guide our work through 2023. The plan’s promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for the future they choose. The strategic plan is centered on Our Promise. It includes five big goals for Highline students, supported by Our Foundation. * Equity. We will disrupt institutional biases and end inequitable practices so all students have an equal chance at success. * Instruction. We will reduce achievement and opportunity gaps by using culturally responsive, inclusive, standards-based instruction. * Relationships. We will know our students by name, strength and need and have open, two-way communication with students, families and community partners. * Support. We will increase student success by supporting their social-emotional and academic needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Major Programmatic Responsibilities (Oversight, Leadership, Policy-level Decision-Making): * None. 2. Major Operational Responsibilities (Day-to-Day tasks, Planning, Judgment): * Support the development and implementation of the "Insight" Early Warning Indicator Tool to help us identify and provide supports for students who are at risk of falling off track. * Manage data tracking of student and family interventions for GEAR UP staff, CCAS’s, College Access partners, events, and programming and ensure compliance with federal reporting guidelines. * Support the Career Readiness online application: Naviance & increase student, family, and staff usage of this tool.

JOB DESCRIPTION:
PROGRAM DATA SPECIALIST - Secondary Success & College Readiness Department * Manage the student & family GEAR UP survey annually & provide survey dashboards & training for staff & schools. * Manage data requests for the GEAR UP external evaluator. * Build & expand online college & career access tools & data systems. * Collaborate with GEAR UP grant partners to ensure compliance with grant data tracking. * Support data initiatives in the SSCR department & help district and school teams identify service and equity gaps in programming & ensure that the GEAR UP project is on track to meet the grant objectives in the final 2 years of the project. * Assist Secondary Success Manager with completion of GEAR UP Annual Performance Report. * Manage transcript and employment verification requests for HPS alumni. * Communicate data governance standards across departments. * Assist in the direction of the data analysis activities and instructional improvement initiatives. Legal & Safety Compliance (Federal, State, District, Collective Bargaining Agreements): * Support the District’s policies for appropriate web and e-mail use as defined by CIPA (Children’s Internet Protection Act) and COPPA (Children’s Online Privacy Protection Act) compliance regulations. * Support the secure use of district electronic records for FERPA (Federal Education Rights and Privacy Act) compliance. Supervision None * Training: * Provide training and technical assistance on Illuminate, Insight, and Naviance/Family Connection to Success Deans, Success Coaches, Counselors, College & Career Specialists, SSCR staff, and others. Communications/District Representation: Establish and maintain relationships with District staff related to job responsibility. * Budgetary Authority: * None. Technology: * Moderate knowledge of Microsoft and Internet technologies. * Understands and uses common office and enterprise applications regularly. Professional Development: * Attends training, conferences, vendor presentations, district meetings and other activities as needed for professional development. Other Duties: * Support general data work & projects in the Data & Assessment Department

MINIMUM QUALIFICATION
: Education and Experience High school diploma or equivalent Minimum of one year data experience Highline Public Schools 81R10PDSSS Program Data Specialist-Secondary Success & College Readiness Page 2 of 4

JOB DESCRIPTION:
PROGRAM DATA SPECIALIST - Secondary Success & College Readiness Department PREFERRRED QUALIFICATIONS: Associate’s, Bachelor’s, or Technical degree in a Technology field Advanced excel, statistics, knowledge of standard metrics, writing database queries, and creating PowerPoint slides Two years of experience using Web-based technologies Experience working in a K-12 service and support organization

CONDITION OF EMPLOYMENT:
Criminal background clearance Washington State Driver’s License and proof of insurance

KNOWLEDGE OF:
A variety of field concepts, practices, and procedures Familiarity with Microsoft and 3rd party networking solutions School board policies and procedures

ABILITY TO:
Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Use software to analyze and interpret data Maintain effective working relationships with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, parents, and community members Remain flexible to changes in assignments or situations Organize activities, set priorities, and follow instructions Comply with school board policies and follow administrative procedures Independently establish daily work priorities and accomplish tasks in a timely manner Perform effectively under the pressure of heavy workloads and deadlines Remain flexible in responding to multiple customer requests Demonstrate understanding of and experience with cultural competence Attend to detail and follow tasks through to completion Maintain strict confidentiality Use and apply Internet technologies Analytical, diagnostic, and problem-solving skills Establish and maintain effective working relationships with staff, students and general public Demonstrated ability to work on a team, especially one made up of office personnel, and troubleshooting end-user problems Develop, test and deploy reports using reporting tools Effectively manage multiple tasks Quickly learn in all these ways: by searching, reading, example, trial and error Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP:
This position reports to the Executive Director-Teaching & Learning

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Highline Public Schools 81R10PDSSS Program Data Specialist-Secondary Success & College Readiness Page 3 of 4

JOB DESCRIPTION:
PROGRAM DATA SPECIALIST - Secondary Success & College Readiness Department While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions with prolonged exposure to electronic equipment and visual display screens. This position requires District travel. The employee must be able to work independently with minimal supervision. The noise level in the work environment is usually moderate. The employee must adjust to frequent interruptions in their work schedule. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee. Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act- Director of Health and Social Services, 206.631.3011, 504coordinator@highlineschools.org Highline Public Schools 81R10PDSSS Program Data Specialist-Secondary Success & College Readiness Page 4 of 4

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