Job Description


Job Number:2018-5715
Secretary III (lvl 13)
Transportation Services
0.500
FTE:
4.00
Hours Per Day:
Position Type: Leave Replacement
Start Time:
End Time:
Salary: $18.57 - $20.31
10/21/2018 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information: This Secretary III position (4 hr x day) is combined with a Assistant
Dispatcher position (4 hr x day) for a combined 1.0 non-continuing leave
replacement.
Assignment dates: 10/08/18 - 12/21/18.
**Candidates must apply to both this position and the Assistant Dispatcher
position (#2018-5716).
Check for additional Information
JOB TITLE:
SECRETARY III

GROUP:
Teamsters III - Office Support LEVEL: 13

FLSA STATUS
: Non-exempt

WORK DAYS PER FISCAL YEAR
: 247, 220, 200 HOLIDAYS: 12 or 13 (Number of work days and holiday is dependent on calendar assigned to specific position.)

SUMMARY:
The job of Secretary III is done for the purpose of providing skilled secretarial support to assigned department or school office. Responsibilities will vary with the individual assignment but typically will include coordinating and monitoring assigned activities; providing information, recommendations and/or direction to district personnel, parents, students, vendors and/or community members as requested.

CONTEXT AND MISSION:
Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, and White Center in Washington State. In 2013, parents, students, community members, and staff at all levels of the district came together to develop a strategic plan that reflects our goals and dreams for our students. The plan was updated in 2018 to guide our work through 2023. The plan’s promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for the future they choose. The strategic plan is centered on Our Promise. It includes five big goals for Highline students, supported by Our Foundation. * Equity. We will disrupt institutional biases and end inequitable practices so all students have an equal chance at success. * Instruction. We will reduce achievement and opportunity gaps by using culturally responsive, inclusive, standards-based instruction. * Relationships. We will know our students by name, strength and need and have open, two-way communication with students, families and community partners. * Support. We will increase student success by supporting their social-emotional and academic needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Performs secretarial support duties to assigned department or school counseling office. * Prepares correspondence, reports, bulletins, forms, memoranda, legal documents and other materials. * Maintains manual and electronic records and filing systems. * Answers questions regarding programs and policies. * Operates a wide variety of office equipment including microcomputer and related software. * Answers telephones, takes and relay messages. * Monitors and sends electronic mail. * Sorts and distributes mail. Responds to complex correspondence. * Receives and distributes supplies. Verifies orders against requisitions. * Makes appointments and keeps staff calendars. * Monitors program activities to ensure compliance with Federal, State and HSD regulations. * Trains and provides work direction to less experienced/skilled classified employees.

JOB DESCRIPTION:
SECRETARY III If assigned to a school site: * Monitor students referred to the office. * Operates a two-way radio. If assigned to the Transportation Department: * Operates a two-way radio. * Dispatches staff. Other Functions * Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATION


EDUCATION AND EXPERIENCE:
High school diploma or equivalent Two years of prior clerical experience in which computer training and use was required



PREFERRED QUALIFICATIONS:
:
AA degree in business or clerical related field Experience working in a K-12 public school system

CONDITION OF EMPLOYMENT:
Criminal background clearance

KNOWLEDGE OF:
Basic math including calculations using fractions, percentages and/or ratios Basic English grammar and punctuation Basic recordkeeping practices Modern office practices and procedures Modern office equipment including microcomputers and related software Word processing, spread sheet and data base software (i.e. Word, Excel, Publisher, BusinessPLUS) School board policies and procedures

ABILITY TO:
Demonstrate keyboarding skills Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Work effectively with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, staff, parents and community members Train and provide work direction to classified clerical employees Perform basic math calculations quickly and accurately Maintain excellent attendance and punctuality Attend to detail and follow tasks through to completion Organize work, problem solve and select action plans Remain flexible to changes in assignments or situations Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP:
Building or Department Administrator or Designee Highline Public Schools 00O13SCT12 Secretary III Lv13 Page 2 of 3

JOB DESCRIPTION:
SECRETARY III

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The employee will experience constant interruptions; required to meet deadlines. Exposed to infectious diseases carried by students. The employee may have to deal with upset or angry students, parents and/or community members. The noise level in the work environment is usually moderate. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY
Revised by Human Resources to update Context and Mission statement, 2018.10.03 Updated to add EEOC statement, 2017-02-27 Updated Superintendent’s statement, 2014.10.14 Transferred to new format by Human Resources, 2013.12.12 Revised by Human Resources to include district introduction, 2013.09.27 Updated by Human Resources to include school sites, 2013/08 Nash & Company, Secretary III, 09/2004 Previously - Secretarial positions were specified by individual department. Classification History - not available Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act- Director of Health and Social Services, 206.631.3011, 504coordinator@highlineschools.org Highline Public Schools 00O13SCT12 Secretary III Lv13 Page 3 of 3

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