Summer School Office Manager
Summer School Office Manager
Hours Per Day: 5.00
Position Type: Non-Continuing
Salary: $0.00 - $0.00
Closing Date: 04/06/2018 - To be considered for this position, please submit a completed
online application and upload required documents on or before this date.
Additional Information: This position is open to current Highline School District employees only.
JOB TITLE: SUMMER SCHOOL OFFICE MANAGER
GROUP: Teamsters III LEVEL: 20
FLSA STATUS: Non-exempt
SUMMARY: This position manages the operations of a summer school office. The position greets parents and
students, serves as secretary to the principal, supports the data tracking of student attendance and grades, and
provides various support services for students, parents, staff and the public.
CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of
Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in
the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the
community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public
Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.
The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline
students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.
The instructional vision articulated in the plan is organized around Four Pillars that guide professional and
- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.
- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune
their craft and grow in their profession.
- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.
- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not
exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also
be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the
- Greet parents and students and answer basic questions about the program.
- Serve as secretary to the principal.
- Support the data tracking of student attendance and grades by ensuring teachers enter student attendance
and by entering grades data into the system.
- Keep organized records of student enrollment and courses, including accessing and entering data in student
- Provide various support services for students, parents, staff and the public in regards to summer school.
Education and Experience
High school diploma or equivalent
Five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping
One year of experience in dealing with adolescents and the public in a warm, confident manner
JOB DESCRIPTION: SUMMER SCHOOL OFFICE MANAGER
CONDITION OF EMPLOYMENT
Criminal background clearance
Highline School District practices
Advanced office practices
Office equipment including microcomputers and related software
Filing, record keeping, database management, report writing
School board policies and procedures
Communicate effectively verbally and in writing.
Establish and maintain effective working relationships with students, parents, staff and the general public
Interact with adolescents in a warm, confident manner
Manage an office, including operating basic office equipment
Set up and maintain data tracking systems in Microsoft Excel
Accurately enter and access student information into the student information system
Set up and maintain an accurate filing system
Attend to detail and follow tasks through to completion
Work effectively under pressure and be flexible
Work independently with minimal supervision
Work all summer school days
Comply with school board policies and follow administrative procedures
REPORTING RELATIONSHIP: Summer School Building Administrator or designee
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee
frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The
employee is occasionally required to reach above and below their shoulders and bend/twist at the waist. The
employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works
near video display. The noise level in the work environment is usually moderate.
Updated by Human Resources with Title IX information, 2017.03.13
Updated by Human Resources, 2015.04.01
Transferred to newest format by Human Resources, 2014.04.21
Revised by Human Resources, 04/13
Revised by Human Resources, 11/2009
JOB DESCRIPTION: SUMMER SCHOOL OFFICE MANAGER
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include,
and are not intended to include, every possible activity and task performed by every specific employee.
Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in
admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed,
religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status,
honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the
use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are
interested in participating in educational programs and/or extracurricular activities. Any person having inquiries
should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act
(employees), and Title IX: Chief Talent Officer, 206.631.3121, email@example.com; Civil Rights Act:
Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100,
firstname.lastname@example.org; Section 504 of the Rehabilitation Act- Director of Health and Social
Services, 206.631.3011, email@example.com