Summer School Registrar
Summer School Registrar
Mt. Rainier High School
Hours Per Day: 8.00
Position Type: Temporary
Salary: $0.00 - $0.00
Closing Date: 03/20/2018 - To be considered for this position, please submit a completed
online application and upload required documents on or before this date.
Additional Information: Open to Current HSD Employees Only
The registrar is responsible for the registration of students and management of
student records including grades and transcripts.
JOB TITLE: SUMMER SCHOOL REGISTRAR
GROUP: Teamsters III - Office Support LEVEL: 16
FLSA STATUS: Non-exempt
SUMMARY: The registrar is responsible for the registration of students and management of student records
including grades and transcripts.
CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of
Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in
the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the
community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public
Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.
The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline
students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.
The instructional vision articulated in the plan is organized around Four Pillars that guide professional and
- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.
- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune
their craft and grow in their profession.
- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.
- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not
exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also
be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the
- Maintains current accurate records of students. Maintains cumulative files.
- Maintains records of students enrolled in special district programs of individual study programs.
- Enrolls new students. Requests immunization forms and records, evaluates credits, and enters course codes.
- Maintains records of deficiencies. Notifies staff and students of credits and courses needed.
- Withdraws students, processes records. Sends transcripts, grades and immunization forms.
- Registers students for classes. Prepares schedule, builds master schedule, receives registration data,
maintains records and schedules. Resolves scheduling conflicts.
- Receives and processes requests for transcripts, printing, preparing and mailing documents.
- Gathers data for and prepares reports concerning enrollment, ethnic counts and other data.
- Provides information telephonically and by mail.
- Maintains historical records according to District procedures.
- Performs a variety of general office duties such as ordering supplies, typing, filing photocopying, and
answering the telephone.
- May monitor the work of student office assistants, assigning and reviewing work and assigning grades.
JOB DESCRIPTION: REGISTRAR
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
of the work unit.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent
Two years of clerical work experience
AA degree in business or a related field
One year of work experience in a K-12 public school system
CONDITION OF EMPLOYMENT:
Criminal background clearance
Principles and practices of records and record keeping
State and District regulations governing student records
General office procedures
Modern office equipment including microcomputers and related software
District requirements for graduation
School board policies and procedures
Communicate effectively verbally and in writing
Operate a variety of modern office equipment including microcomputers and related software
Demonstrate keyboarding skills at 55 wpm
Maintain effective working relationships with individuals and groups in a multicultural and diverse community
Attend to detail and follow tasks through to completion
Organize work, problem solve and select action plans
Remain flexible to changes in assignments or situations
Maintain highly complex and detailed student records/databases
Evaluate the authenticity, accuracy and completeness of complex documents
Advise others regarding highly complex and detailed procedural requirements
Comply with school board policies and follow administrative procedures
REPORTING RELATIONSHIP: Reports to Principal or Designee
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is
required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is
occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,
JOB DESCRIPTION: REGISTRAR
and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works
near video display. The noise level in the work environment is usually moderate.
Updated Superintendent’s statement, 2014.10.14
Transferred to newest format by Human Resources, 2014.01.15
Updated by Human Resources - format only, 2013/05
Updated by Human Resources, 2012/08
Updated by Human Resources, 04/2009
Nash & Company, Registrar, 09/2004
Previously - High School Registrar
Reformatted by Human Resources, 10/1995
Updated by E.A. Walsh & Company, 03/1988
Created by Human Resources, 2013.12.06
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not
intended to include, every possible activity and task performed by every specific employee.
JOB DESCRIPTION: REGISTRAR
Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in
admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed,
religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status,
honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the
use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are
interested in participating in educational programs and/or extracurricular activities. Any person having inquiries
should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act
(employees), and Title IX: Chief Talent Officer, 206.631.3121, email@example.com; Civil Rights Act:
Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100,
firstname.lastname@example.org; Section 504 of the Rehabilitation Act- Director of Health and Social
Services, 206.631.3011, email@example.com