Job Description

Job Number:2017-2975

Summer School Registrar
Mt. Rainier High School

FTE: 0.000
Hours Per Day: 8.00
Position Type: Temporary

Start Time:
End Time:

Salary: $0.00 - $0.00

Closing Date: 03/20/2018 - To be considered for this position, please submit a completed
online application and upload required documents on or before this date.

Additional Information: Open to Current HSD Employees Only

The registrar is responsible for the registration of students and management of
student records including grades and transcripts.


GROUP: Teamsters III - Office Support LEVEL: 16

: Non-exempt

SUMMARY: The registrar is responsible for the registration of students and management of student records

including grades and transcripts.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of

Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in

the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the

community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public

Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship.

The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline

students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future.

The instructional vision articulated in the plan is organized around Four Pillars that guide professional and

organizational practices:

- Equitable access to rigorous, standards-based instruction. High-quality instruction for all students.

- Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune
their craft and grow in their profession.

- Strong partnerships with families and community. Schools can’t do it alone. We are better when students,
families, community and educators work hand-in-hand.

- A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity,
excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not

exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also

be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

- Maintains current accurate records of students. Maintains cumulative files.

- Maintains records of students enrolled in special district programs of individual study programs.

- Enrolls new students. Requests immunization forms and records, evaluates credits, and enters course codes.

- Maintains records of deficiencies. Notifies staff and students of credits and courses needed.

- Withdraws students, processes records. Sends transcripts, grades and immunization forms.

- Registers students for classes. Prepares schedule, builds master schedule, receives registration data,

maintains records and schedules. Resolves scheduling conflicts.

- Receives and processes requests for transcripts, printing, preparing and mailing documents.

- Gathers data for and prepares reports concerning enrollment, ethnic counts and other data.

- Provides information telephonically and by mail.

- Maintains historical records according to District procedures.

- Performs a variety of general office duties such as ordering supplies, typing, filing photocopying, and

answering the telephone.

- May monitor the work of student office assistants, assigning and reviewing work and assigning grades.

Other Functions


- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
of the work unit.



High school diploma or equivalent

Two years of clerical work experience


AA degree in business or a related field

One year of work experience in a K-12 public school system


Criminal background clearance


Principles and practices of records and record keeping

State and District regulations governing student records

General office procedures

Modern office equipment including microcomputers and related software

District requirements for graduation

Class scheduling

School board policies and procedures


Communicate effectively verbally and in writing

Operate a variety of modern office equipment including microcomputers and related software

Demonstrate keyboarding skills at 55 wpm

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Attend to detail and follow tasks through to completion

Organize work, problem solve and select action plans

Remain flexible to changes in assignments or situations

Maintain highly complex and detailed student records/databases

Evaluate the authenticity, accuracy and completeness of complex documents

Advise others regarding highly complex and detailed procedural requirements

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Reports to Principal or Designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is

required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is

occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and

occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,


and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works

near video display. The noise level in the work environment is usually moderate.


Updated Superintendent’s statement, 2014.10.14
Transferred to newest format by Human Resources, 2014.01.15
Updated by Human Resources - format only, 2013/05
Updated by Human Resources, 2012/08
Updated by Human Resources, 04/2009
Nash & Company, Registrar, 09/2004
Previously - High School Registrar
Reformatted by Human Resources, 10/1995
Updated by E.A. Walsh & Company, 03/1988
Created by Human Resources, 2013.12.06

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not

intended to include, every possible activity and task performed by every specific employee.


Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in

admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed,

religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status,

honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the

use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are

interested in participating in educational programs and/or extracurricular activities. Any person having inquiries

should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act

(employees), and Title IX: Chief Talent Officer, 206.631.3121,; Civil Rights Act:

Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100,; Section 504 of the Rehabilitation Act- Director of Health and Social

Services, 206.631.3011,

Application Instructions

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